DezignzaPortfolio · Product design and build

01 / Our own product · Cape Town

WAID

What Am I Doing

A project manager for freelancers, studios and families. Every company, client, project and grocery list in one place, with AI agents that can work on all of it.

Role: Product, UX/UI, full-stack and iOS
Timeline: May to October 2026
Platforms: Web, PWA, iOS, watchOS, widgets, Android
Status: Live at whatamidoing.co.za

Next.js 16
React 19
TypeScript
Tailwind v4
Supabase
SwiftUI
WidgetKit
watchOS
Capacitor 8
MCP
PayFast
Resend

02 / The brief

Four apps every morning.

Freelancers running three companies, small studios doing client work and families running a household all end up in the same mess: docs in one tool, issues in another, clients in a spreadsheet and the family on WhatsApp. WAID started as our own fix, and became the tool every Dezignza project now runs through.

Before

Docsanother login

Issuesanother login

Client sheetanother login

Family chatanother login

99+

Calendaranother login

After

One placeevery company, client and family member

Studio North29 open
Freelance12 open
Coaching club4 open
Home and family9 open

03 / By the numbers

Five months. One platform. Live figures.

69: database tables, every one behind row level security
188: RLS policies keeping each tenant in their own lane
108: migrations from first commit to today
63: MCP tools AI agents can call
15 117: AI agent calls logged since May
6 878: tasks tracked on the platform
48%: of all comments written by AI agents
131: tasks shipped in a single day

Pulled from the production database on 15/10/2026. Task and comment counts include every workspace on the platform.

04 / The gap

Nothing out there did all six.

Developer tools assume you write code. Doc tools assume you will build your own system. Enterprise suites assume you have a project manager. None of them treat a school concert as real work, and none of them let an AI agent do the admin for you.

Capability	Developer issue trackers	Doc and wiki tools	Enterprise PM suites	WAID
One dashboard across several companies
Clients with their own portal and billing
AI agents can read and write everything
Family life is first-class, not a hack
Approachable for people who never used a kanban
Native iPhone, Apple Watch and widgets

Partly, with workaroundsNot really

05 / Who it is for

Built for three kinds of busy.

Three personas from the product spec drove every screen. Same app, same data model, very different mornings.

Persona 01

The multi-company freelancer

Several companies, 20+ live projects

Managing 3 companies, 8 clients and 20 projects. One dashboard.

Goals

One morning view across every company
Client work and life side by side
Let an AI agent do the admin

Frustrations

Opens four apps before 08:00
Docs, issues and clients never talk
Nothing knows about the school run

Lives in

Today⌘K captureMCP

Persona 02

The small studio

2 to 10 people, client work

Your client sees their project. Nothing else.

Goals

Track clients, projects and billing
Assign the team and run sprints
Give clients a clean portal

Frustrations

Big suites feel bloated
Paying per seat for unused features
Clients email screenshots of bugs

Lives in

BoardSprintsBug reporter

Persona 03

The household organiser

School, pets, home and events

School schedule, vet appointments, grocery list. Same app.

Goals

One shared calendar for everyone
Todos the kids can actually see
Capture from the wrist in a second

Frustrations

WhatsApp groups bury everything
Has never used a kanban board
Every app wants a different login

Lives in

Family hubWatchWidgets

06 / Information architecture

One structure for any kind of life.

Five fixed levels that rename themselves by context. Clients and projects are optional, so a grocery list and a 20-project portfolio share the same bones. No abstract nodes, no setup wizard.

Level 1
Workspace
A company, a club, a household
Level 2
Client
Optional. Who the work is for
Level 3
Project
Optional. A goal with a finish line
Level 4
Task
One thing someone does
Level 5
Sub-task
The steps inside it

Example

A freelancer

Studio North
- Harbour & Co
  - Website rebuild
    - Write the hero copy
      - Draft three options

Example

A sports club

Kloof Football Club
- U12 squad, spring season
  - Order new kits
    - Confirm sizes with parents
  - Book the bus to the tournament

Example

A household

Home
- Kitchen renovation
  - Get three quotes
    - Call the tiler back
  - Groceries: milk, eggs, coffee

iOS sitemap

Four tabs, thumbs first. Everything else is one level down.

WAID

Today

Hero taskPinnedUp nextWorkspace rail

Capture

TasksNotesBugsShoppingFile to a space

Spaces

WorkspaceClientProjectBoard, list, calendarSprints, pages, files

Settings

StatisticsTimesheetCalendarIntegrationsAPI keys

07 / Design system

Not corporate. Not dark-agency. Not developer-tool grey.

Rounded and welcoming
Light first, dark ready
Colour is wayfinding
Thumbs first, mice second
Skeletons, not spinners
Sentence case everywhere
Nothing with a radius of 0
Every feature gate explains itself

Colour

A sage canvas, white cards and one gradient to carry the brand.

Sage page#F8F9F5
Sidebar#F2F3EF
Card#FFFFFF
Ink#16181A
Muted#6B7280
Capture cyan#22D3EE

Brand gradient#5AA6A8 → #2C6F80 → #1B3756

Workspace palette · 12 colours, each with its own tints

Typography

Plus Jakarta SansHeadings, buttons, navigation

InterBody copy and interface text

JetBrains MonoTask numbers, times, code

Page title28 / 700

Heading22 / 600

Body14 / 1.6

Badge11 / 500

Status and priority

Every status has a colour, an icon and its own column.

Backlog
Todo
In progress
Review
Done
Bug
Query

Priority

Urgent
High
Medium
Low

Radii and elevation

Soft corners and layered shadows. Nothing sharp.

10pxChipsxs
14pxButtons, inputssm
20pxCardsmd
28pxStat cardslg
pillPillsdrag

Components

One kit for web, iOS and the Watch. Chunky, tappable, 48px minimum.

New taskMark doneShow me something elseCapture

What needs doing?

Focus ring in the workspace colour

BoardListCalendarTimeline

WEB-117Write the homepage hero copy

In progressHigh

Lucide, 18px at 1.75 stroke

Motion

Small, physical, quick.

Drag: Card lifts 2°, spring snap-back
Status: Colour shifts over 200ms
Done: Strikethrough draws in 300ms
Hover: Cards lift 2px
Modals: Scale from 95% to 100%

Book the venuelifts 2°, springs back

Colour as wayfinding

Pick a colour once. It follows you everywhere.

Freelance
Sidebar dot
Freelance
Breadcrumb
Card strip
Freelance
Header

08 / The web app

My Day, across every company.

The dashboard answers one question first thing in the morning: what am I doing today? Due work from every space in one list, coloured by where it lives, plus a widget grid you drag, resize and keep.

The WAID Today dashboard in the browser: due list, workload per space, time this week and deadlines

1 2 3 4

1⌘K from anywhere
Search, jump and capture without leaving the keyboard.
2Every company in one tree
Workspaces, clients and projects, each with its own colour.
3Due today, everywhere
One list across all spaces, with priority and time.
4Widgets you arrange
Drag and resize. The layout is saved per person.

09 / Projects and docs

Board, list, calendar or timeline. Same data.

Every project is a small repository: an overview, a board, pages, files and a session log. Custom statuses per project, each with its own icon and colour. Drag a card and it tilts like paper.

A WAID project board with Backlog, Todo, In progress, Review and Done columns

A WAID page, the launch plan, with a go-live checklist and the block picker

Custom workflows
Statuses per project, drag to reorder, each with icon and colour.
Sprints
Planning view, velocity, one active sprint at a time.
Dependencies
Blocks and blocked by, flagged right on the card.
Milestones
Progress rolls up and shows on the timeline.
Time tracking
Start, stop, log by hand. One timer at a time.
Fields and labels
Custom fields, labels, task types and templates.
Revision history
Every page keeps its versions. Agents cannot wipe them.
Share links
Read-only public links for a project or a page.

10 / Native iOS

Native SwiftUI, not a wrapped website.

Android gets the web app through Capacitor. iPhone got the full native build: SwiftUI screens on a shared Swift data client, optimistic writes, realtime updates and honest offline states.

Today
One thing now, not a wall of tasks.
Spaces
Every workspace as a tile with live counts.
Project
Overview, list, board and calendar.
Statistics
Created against completed, honestly.
Capture
Dump it now, file it to a space later.

01Ranked by commitment
Today surfaces what you committed to, not whatever an agent touched last. Stale statuses get flagged.
02Workspace rail
Every space as an app-style tile with a badge count, so you see where the fire is.
03Floating tab bar
Four tabs in a pill at thumb height. Capture always one tap away, with a live badge.

11 / Wrist and home screen

Capture in one breath.

A watchOS app on its own API. Raise, speak, done: it answers with a single word. Complications in all four families, and home screen widgets that tell you the truth about your week.

Apple Watch showing the four WAID actions

01Raise

Four actions, one tap each.

Apple Watch listening to a dictated capture

02Speak

Dictation first. No typing on a wrist.

03Done

It answers with one word: Captured.

Home screen

My Day, Bugs and a capture button that never moves.

The honest widget
Closed against added, every day. Blunt copy on purpose.
Glanceable
What is due and when, without opening anything.
Bugs, separately
Red for a reason. Its own widget and complication.
Complications
All four families: WAID, Bugs, Capture and Dashboard.

12 / The AI layer

Built for people. Operated by agents too.

WAID runs its own MCP server, so Claude and other agents can read and write your work with a personal key. Tools cover workspaces, tasks, pages, sprints, calendar and bugs, with daily limits per plan and row level security on every call.

Agent sessionMCP connected

Plan the website launch for Harbour & Co and put it on the board.

create_page“Launch plan”

bulk_create_tasks12 tasks · Website rebuild

create_milestone“Go live” · 14/09/2026

add_dependencyWEB-131 blocked by WEB-123

create_calendar_event“Launch call” · 15/09 10:00

Done. The launch plan page is up, 12 tasks are on the Website rebuild board with owners and dates, and the go-live milestone is set for 14/09/2026. WEB-131 waits on the booking flow.

Ask the agent to do something…

MCP tools, one per jobgrouped so an agent always knows where to look

Tasks

create_task
bulk_create_tasks
update_task
search_tasks
quick_capture
bulk_update_tasks

Pages

create_page
append_to_page
update_page
get_page

Planning

create_sprint
create_milestone
add_dependency
list_dependencies

Calendar

list_calendar_events
create_calendar_event

Bugs

list_bug_reports
get_bug_screenshot
update_bug_report

Team and time

invite_member
list_workspace_members
log_session
get_current_time

15 117: agent calls logged
100 to unlimited: calls a day, by plan
48%: of comments written by agents
1 key: per person, scoped by RLS

Works with

ClaudeClaude CodeChatGPTGemini CLICursorWindsurfCodexn8n

How WAID gets built

The two-Claude factory. WAID is built inside WAID.

One person sets direction. Claude in chat writes the spec and the SQL. Claude Code works the queue, ships, and reports back on the ticket. Every step lives on a WAID board.

01BriefRicardi
Sets the goal and the bar
02SpecClaude chat
Ticket, SQL and build prompt
03QueueWAID
Ticket waits in Todo
04BuildClaude Code
Builds, type-checks, commits
05ReportClaude Code
Report on the ticket, to Review
06ShipRicardi
Reviews and approves

131: tasks shipped in one day, 10/05/2026
60: iOS issues batched into 13 tickets and run in one unattended session
4 398: comments written by the two agent accounts

13 / Integrations

Everything around the work, wired in.

Bug reporter
A floating button on any page, and an embeddable version for client sites. Every report becomes a task in the Bug column.

Report a bug
Checkout button does nothing on iPhone
Screenshot attachedPage and project detectedSend report
WEB-140 created in Bug
Google Calendar
Several Google accounts at once. Each calendar can feed one space, several, or all of them.
- Mon
  Stand-upVet
- Tue
  Client call
- Wed
  GymInvoice run
- Thu
  Design review
- Fri
  TrainingSchool concert
Billing
Subscriptions and add-ons through PayFast, priced in 9 currencies.
PROR149per month, billed in rand
- 5 workspaces
- Time tracking and invoicing
- MCP: 2 000 calls a day
Email
Branded auth emails, assignment and due-date alerts, daily and weekly digests.
Your morning digest
5 due today across 3 spaces
- Brand board sign-off
- Approve wireframes
- Invoice Bloom Bakery
Sign in and alerts
Email, magic link, Google and Sign in with Apple. In-app bell, web push and reminders.

Continue with AppleContinue with GoogleEmail me a magic link
Due in 30 minutesBrand board sign-off · Studio North

14 / Under the hood

One Postgres. Every surface talks to it.

Seven clients, one source of truth. Row level security sits on every table, so the web app, the iPhone, the Watch and an AI agent all see exactly what that person is allowed to see, and nothing more.

Clients

Web appNext.js 16, React 19
PWAinstall, offline shell
AndroidCapacitor 8
iPhoneSwiftUI + WAIDKit
WidgetsWidgetKit
Apple WatchwatchOS + complications
AI agentsany MCP client

Edge

Vercelroutes, server actions, cron
mcp-server63 tools, per-person keys
mobile-apicompact endpoints, JWT
watch-apicapture, search, bugs
REST API v1documented, rate limited

Data

Supabase PostgresEU region

69: tables
188: RLS policies
98: functions
44: triggers

Authemail, magic link, Apple, Google
Realtime6 tables, live board
Storage8 buckets, signed URLs
Vault + pg_trgmsecrets, fuzzy search

Services

PayFastsubscriptions, add-ons
Resendauth emails, digests
Google Calendarmulti-account sync
Sign in with Appleplus Google OAuth
APNs + Web Pushreminders, alerts

THE BRIDGE

An App Group and a shared Keychain hand one login from the iPhone app to its widgets, intents and the Watch. One Swift client, WAIDKit, serves all of them.

TypeScript strict
Tailwind v4
shadcn/ui
Tiptap
dnd-kit
Framer Motion
Recharts
React Hook Form
Zod
Deno
SwiftUI
WidgetKit
pg_trgm

POPIA-compliant terms and privacy. Data stored in the EU.

15 / Hard problems

What broke, and how we fixed it.

The policy that called itself

Problem: A membership policy queried its own table and quietly returned nothing. No error, just empty screens.
Fix: Security-definer helpers for workspace, project and admin checks. The same pattern now runs under 188 policies.

Agents get the same walls

Problem: The MCP server started open. An agent could see more than the person who connected it.
Fix: Per-person keys, membership filtering, plan limits inside the server and dedicated RLS for agent accounts.

Statuses that snapped back

Problem: Seeds and agents wrote “In Progress” and “in_progress”. Updates from MCP kept reverting.
Fix: A normalise-on-write trigger, a backfill, then rejection of unknown values at the database.

Payments in production

Problem: The live account had no onsite popup, and the content security policy blocked the redirect.
Fix: A server-side redirect route that also skips the service worker, plus de-duplication of payment notifications.

One login, four surfaces

Problem: Widgets, intents and the Watch each needed the session without asking again.
Fix: An App Group and shared Keychain, with WAIDKit as the single Swift client for all of them.

Lost captures on the Watch

Problem: Three captures vanished: a rename in the UI no longer matched a database constraint.
Fix: A guard on the constraint, a default capture space resolved on the server, and dictation first.

16 / Timeline

From first commit to the wrist in five months.

09/05Foundation
Spec, design system, schema, auth, app shell and a live dashboard in one day.
10/05Mega sprint
131 tasks in one day. MCP server live with 11 tools. Phase 1 done.
MAYPlatform
Super admin, sprints, PayFast, bug reports with auto-tasks, plans in 9 currencies.
JUN to JULTogether
Invites, labels, share links, custom fields, Google Calendar and team collaboration.
JUL to AUGNative
Apple Watch on its own API, native iOS parity, 60 issues fixed in one unattended run.
AUG to OCTHardening
Document revisions, private storage, RLS for agents, 63 MCP tools.

All dates are 2026.

17 / Business model

Priced for one hustle or a whole portfolio.

Four plans billed in rand through PayFast, with the same app at every level. What changes is how many spaces you run, how much you store and how hard your AI agents can work.

Free

R0/month

For a single hustle or family.